Purpose:

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Accountabilities:

· Handle and coordinate active calendars

· Coordinate domestic and international travel, including flight, hotel, and car rental reservations

· Schedule and confirm meetings

· Design and implement filing systems

· Ensure filing systems are maintained and current

· Partner with HR to maintain office policies as necessary

· Manage relationships with Customers, suppliers, service providers, other stakeholders

· Manage emails, letters, packages, phone calls and other forms

· Provide ad hoc support around office as needed

Experience and Qualification Required:

· Bachelor’s degree in business, or related discipline

· 2-3 years as an Executive secretary or Admin assistance

· Excellent verbal and written skills in both English and French, Arab is a plus.

· Excellent computer skills, including a high degree of proficiency in Microsoft Office suite (Microsoft Word, Excel, Outlook, and PowerPoint)

Preferred experience in use of AI tools such as CoPilot/Chat GPT or interest in developing/expanding experience Behavior and leadership Competencies:

· Excellent communications skills – verbal and written

· Team collaboration skills

· Decision making and analytical skills

· Drive for results

· Organization and prioritization skills

· Good problem solving skills

· Support of project delivery

· Business acumen

· High integrity and ethics

· Adaptability and flexibility

· Attention to details

· Ability to work under pressure with multiple stakeholders

· Ability to multitask